Information for Citizens

The Board of Library Trustees meets on the third Tuesday of each month at 7:30 p.m. in the Richard Frisbie Board Room of the library. Upcoming board meetings:

The library's budgets for 2011–12 to present are available in PDF format below. If you have any questions please contact the Finance Department at 847-506-2614.

Since 1926, library funding has been derived from a special revenue tax fund set up for the purpose of maintaining a library for village residents.  The library derived 96.1 percent of its operating revenue from property taxes for the most recent fiscal year, ending December 31, 2017.  Completed financial audits are available below, in PDF format, for the periods starting with FY2008-2009 to present.  If you have any questions, please contact the Finance Department at 847-506-2614.

A brief description of the library is as follows:
 

1. The Arlington Heights Memorial Library serves the community by providing a wide variety of items to borrow and by offering services for residents of all ages. The library provides information, book recommendations and programs. The library’s website offers 24–hour access to electronic information, services and the catalog. High quality, personalized service is the library’s hallmark.
    
2. View the library's organizational chart.  
    
3. The library's total budgeted operating expenditures for 2019 are: $14,910,239. The library's total budgeted capital expenditures for 2019 are: $157,090.  Funding sources are property and personal property replacement taxes, state and federal grants, fines, charges, and donations. Tax levies are:
   1. Corporate purposes (for general operating expenditures)
   2. IMRF (provides for employee’s retirement and related expenses)
   3. Social Security (provides for employee’s FICA costs and related expenses)
       
4. The office is located at this address: Arlington Heights Memorial Library, 500 N. Dunton Avenue, Arlington Heights, Illinois 60004-5966. Fax: 847-506-2650.
    
5. As of December 2018, the library has the following number of persons employed:
   1. Full-time: 75
   2. Part-time: 172
       
6. The Arlington Heights Memorial Library Board of Library Trustees exercises control over the library’s policies and procedures. The board meets on the third Tuesday of each month at 7:30 p.m. in the Richard Frisbie Board Room of the library.
    
7. Its members are: Debbie Smart, President; Joan Brody Garkisch, Vice President/ Secretary; Greg Zyck, Treasurer; Carole Medal; John Supplitt; Christine Tangney; and Marianthi Thanopoulos.
    
8. The library is required to report and be answerable for its operations to: The Illinois State Library, Springfield, Illinois. Its members are: State Librarian, Jesse White (Secretary of State); Director of State Library, Anne Craig; and various other staff.

You may request the information and the records available to the public in the following manner:

1. Use request form or submit a request via email, by written letter or fax. The request form is not required, but is preferred.
    
2. Your request should be directed to the following individuals: Janet Moravec or Debra Halpin, FOIA officers in the library's Business Office.
    
3. You must indicate whether you have a "commercial purpose" in your request.
   1. You must specify whether the records requested are to be disclosed for inspection or to be copied. If you desire that any records be certified, you must specify which ones.
       
4. To reimburse the library for the actual costs for reproducing and certifying (if requested) the records, you will be charged the following fees:
   • There is a $1 charge for each certification of records.
   • There is no charge for the first fifty (50) pages of black and white text either letter or legal size.
   • There is a 10 cents per page charge for copied records in excess of 50 pages.
   • The actual copying cost of color copies and other sized copies will be charged.
      
5. If the records are kept in electronic format, you may request a specific format and if feasible, they will be so provided, but if not, they will be provided either in the electronic format in which they are kept (and you would be required to pay the actual cost of the medium only, i.e. disc, diskette, tape, etc.) or in paper as you select.
    
6. The office will respond to a written request within five (5) working days or sooner if possible. An extension of an additional five (5) working days may be necessary to properly respond.
    
7. Records may be inspected or copied. If inspected, an employee must be present throughout the inspection.
    
8. The place and times where the records will be available are as follows:
   • Monday–Friday, 9 a.m.–5 p.m.
     Arlington Heights Memorial Library, Business Office

Certain types of information maintained by the library are exempt from inspection and copying. However, the following types or categories of records are maintained under the library’s control:

1. Monthly Financial Statements
    
2. Annual Receipts and Disbursements Reports
    
3. Budget and Appropriation Ordinances
    
4. Operating Budgets
    
5. Annual Audits
    
6. Minutes of the Board of Library Trustees
    
7. Library Policies, including Materials Selection
    
8. Bids and Specifications
    
9. Annual Reports to the Illinois State Library

The library currently does not employ any lobbyists or pay for any organizations to lobby on its behalf. However, some members of the staff belong to professional associations which do lobby. The following is a list of such organizations:

• American Library Association
• Illinois Government Finance Officers Association
• Illinois Library Association
• National Association for the Education of Young Children

Public Act 097-0609 requires the library to list all employees whose total compensation package exceeds $75,000. The list, based on the 2019 Budget, is available in PDF format below. If you have any questions please contact the Finance Department at 847-506-2614.

The library's Strategic Plan for 2018-2022 is available in PDF format below.