The library provides conference and studio rooms to support the library’s mission of fulfilling the knowledge, information, enrichment, entertainment and cultural engagement needs of its community members. Conference and studio rooms are available to groups regardless of the beliefs and affiliations of their members.
The library welcomes the use of conference and studio rooms for customers who have a valid Arlington Heights Memorial Library card. Subject to availability, conference and studio rooms may be used by non-cardholders.
LIMITATIONS
The library’s conference and studio rooms are not available for uses, events or other activities which, by their nature, may be disruptive to normal library operation unless approved in advance by library administration.
GENERAL REGULATIONS
Users of the conference and studio rooms agree to abide by all library polices and regulations. Failure to abide by library policies and/or regulations may result in cancellation or refusal of future reservations.
- The renting person/organization is responsible for ensuring that its meeting complies with requirements of the Americans with Disabilities Act (ADA) and compliance shall be at the renting group’s own cost and expense.
- The reservation holder must be 12 years of age or older and be present in the room during the reservation.
- The user must supply their own equipment and supplies, excepting those provided by the library. Equipment and supplies may not be stored at the library.
- Room usage is not permitted before or after regular library hours. All reservations must end thirty (30) minutes prior to the closing of the library. Failure to do this may result in the suspension of room privileges.
- Room usage that disturbs others is not permitted. The library has the right to cancel or interrupt use of the room at any time. All room users must adhere to the library’s Code of Conduct policy.
- The library reserves the right to cancel a room reservation if a conflict arises with a library-sponsored program or there is an unforeseen event, such as a power outage or inclement weather. Staff will assist the customer in finding an alternate date.
- By allowing use of its conference and studio rooms, the library does not endorse the activities or viewpoints of conference or studio room users.
Groups using the library’s conference or studio rooms may not:
a. State or imply that the group’s activities are sponsored by or presented in partnership with the library.
b. Use the library as a mailing address or list the library’s name, address, phone number or web address as its place of business.
All event listings, publications and advertisements must include:
“This event is not affiliated with the Arlington Heights Memorial Library. Use of library meeting space does not constitute endorsement or approval of the organization, this program or its content by the library.”
- The customer will be responsible for returning the room to its original condition.
- Customers using the conference and studio rooms shall be billed at replacement cost for any damage to furnishings and/or equipment. All fees for damage shall be paid within thirty days. Failure to do so shall result in forfeiture of the right to use the conference and studio rooms and library facilities.
RESERVATIONS
- Reservations for studio and small conference rooms may be made up to one week in advance.
- Reservations for large conference rooms may be made up to one month in advance for a minimum of six people.
- Rooms are available on a walk-in basis, subject to availability.
- A customer may reserve a conference or studio room for a maximum of two hours per day. Time may be extended based on availability.
- The person reserving the room must be present and have a valid ID.
- No reservation may be transferred to another user.
7. Reservations will be held for 15 minutes past the reservation time.
OCCUPANCY LIMITS
Attendance in conference and studio rooms is limited to:
Rooms A-F 5 users
Room G 2 users
Room H 16 users
Room I 16 users
Rooms J-N 5 users
Studio A-C 4 users
Studio Production 6 users
Studio Entry 2 users
LIABILITY
For and in consideration of the use of the conference and studio rooms and library facilities, and as a condition of use, any person or group using the conference and studio rooms agrees to indemnify and hold harmless the library from any and all actions or suits relating to its use of such rooms and facilities.