Display Case Policies and Procedures

Purpose
The library provides opportunities to individuals, groups and non-commercial organizations to display materials temporarily in designated display cases within the facility. As an institution for education and the exchange of information and ideas among its customers, and in the light of the library’s primary mission of serving Arlington Heights residents and organizations, the library makes these display cases available for the public display of governmental, civic, cultural, educational, recreational and public information. The goal of the library is to ensure a variety of displays are presented throughout the year. The presence of a public display in the facility does not constitute an endorsement of its contents by the library. There is no fee for the display of materials in the display cases.

Six designated display cases are generally available for the exhibit of materials by the Arlington Heights public. The library reserves the right to use one or more cases for library use, and to reschedule any outside booking if the library needs to use a reserved case. Individuals, groups, or organizations wishing to exhibit may indicate their preference of display case, but the library reserves the right to make the final assignment.

Duration and Frequency of Exhibits
Each exhibit is scheduled for the period of one calendar month. The display period begins on the first business (Monday through Friday) day of the month and ends on the last business day of the month. 

 
An individual or non-commercial organization may appear on a Request Form as either applicant or sponsor a maximum of once every 365 days. Exceptions may be granted subject to display case availability.
 
Eligibility
 
  • The following are eligible exhibitors:
  • Arlington Heights Memorial Library
  • Arlington Heights residents
  • Non-commercial organizations based in Arlington Heights
  • Any other individual, group, or non-commercial organization, only if the exhibit is sponsored by an Arlington Heights resident
  • Exhibitors coordinated by library staff.
 
Materials
Exhibit materials must be of an appropriate size and quantity to fill the display case. Each exhibit must conspicuously contain the exhibitor’s name(s) and, should an exhibitor choose, contact information. The library will provide this sign. Any additional information to be displayed must be provided by the exhibitor. Display cases are not to be used for the sale of merchandise (for example, displaying price tags) or services or to solicit donations. Library-sponsored or co-sponsored exhibits and the Friends of the Library exhibits are exempted from the restrictions.

Loss or Damage

The library takes reasonable precautions to protect displays; however, the library will not be responsible for any damage, loss or theft. Exhibitors are responsible for insuring any valuable displayed materials.
 
Prohibited Displays
The material displayed and the manner in which it is displayed will be regulated to the extent necessary to prevent the display’s physical characteristics from interfering with the use of the library by customers and staff. The library welcomes expression of all viewpoints. However, exhibits may not contain the following:
 
  • Material that threatens violence or intimidation of any individual or group;
  • Obscene material, defined as material that the average person, applying contemporary community standards, would find that the work taken as a whole appeals to the prurient interest; that the work depicts or describes, in a patently offensive way, sexual conduct defined under Illinois law; and that the work taken as a whole lacks serious literary, artistic, political or scientific value
 
Removal of Materials by Library
The library will remove any materials or displays violating these policies from the display cases immediately. The library may also remove any materials not removed from a display case by the library’s closing hour on the last business day of the month. The library will not be responsible for any damage, loss or theft, or for the storage of any materials it removes.
 
Procedure for Requesting Display Cases
To request use of a display case, an Arlington Heights resident or non-commercial organization, as either exhibitor or sponsor, must return a completed Display Case Request Form to the Checkout Desk. The request form must provide the full legal name of the individual or organization, which is applying and/or sponsoring an applicant. It must also provide the name and telephone number of an individual whom the library may contact for an available date for the exhibit, and receive any questions or comments regarding the exhibit. Request forms are available at the Checkout Desk and online.
 
Procedure for Processing Request Forms
The library will contact the applicant prior to the first day of the exhibit month to determine a convenient installation time. Additionally, the library will contact the applicant prior to the last day of the exhibit month to determine a convenient removal time. The exhibitor must remove displays by closing time on the last day of the month, or the library staff may remove them. The library will not be responsible for the storage or condition of any materials removed. Library staff will be available to assist persons installing or removing displays only with respect to transporting and safe handling of the case shelves, or in giving advice about layout if requested. The library will provide standard signs for the display to include a title, name of exhibitor, and phone number or email address if desired.